⁵ Use the Recommended Lodging List to Make Your Hotel Arrangements: By the time this information is discussed at the Service Meeting, your congregation will have received the Recommended Lodging List for your convention. Call hotels from this list, and make your reservations using the step-by-step procedure in the box on page 4, “How to Make Your Hotel Reservation.” A maximum of four adults is permitted per room unless indicated otherwise on the list. Accept only the rates shown, as that is what the hotels have agreed to charge our delegates. If a hotel attempts to charge you more than the listed rate or indicates that there are any added charges you must pay (aside from applicable taxes), do not accept the higher rate.

⁶ Some publishers, without consulting the current Recommended Lodging List, may call a hotel and ask if they have rates for our convention. The hotel may assure them that it does have a rate for Jehovah’s Witnesses, even though for good reason the hotel is not on our list. Rather than call a hotel to see if they have special rates, please check the list first. If you plan to attend a convention in a different city, obtain the Recommended Lodging List for that convention. The congregation secretary can provide you with the address of the convention headquarters located on the reverse side of the Special Needs Room Request form. Enclose a stamped, self-addressed envelope with your request. If there is more than one convention held in that city, be sure to indicate the dates of the convention you will attend.

⁷ Through your congregation secretary, please inform the Rooming Department of any problems you encounter. (Be sure that you have called all the hotels on the Recommended Lodging List before informing the secretary that there are no rooms available.) The address and telephone number of your convention’s Rooming Department may be found at the top of the first page of your Recommended Lodging List.

⁸ Look Around the Congregation: If we are aware that a brother or a sister has a physical or material need that may make it difficult for him or her to attend the convention, can we “widen out” in our love and provide some assistance? (2 Cor. 6:12, 13; Deut. 15:7) This is the spirit Paul encouraged at 2 Corinthians 8:14. Why not invite such ones to travel with you to the convention? If they are pioneers, likely they have many good experiences to share along the way. If they are older members of the congregation, they may have a wonderful theocratic history that you have never heard. Would not association with these brothers and sisters be a good influence on you and your family? Your generous spirit will be appreciated by them and rewarded by Jehovah.​—Prov. 28:27; Matt. 10:42.

⁹ Although those with special needs are primarily cared for by their Christian relatives, the elders and others in the congregation who are aware of such needs can lovingly assist in making arrangements. (1 Tim. 5:4) When Special Needs Room Request forms are submitted to the Congregation Service Committee, the committee should review each applicant’s qualifications before forwarding these forms to the Rooming Department. The congregation secretary should include his telephone number on the form so that the Rooming Department can contact him if there are any questions. Mail the approved forms to the convention address shown on the reverse side of the form.

[Box on page 4]

How to Make Your Hotel Reservation

1. Call hotels as soon as possible during their regular business hours. Use the hotel telephone numbers provided on the Recommended Lodging List.

2. Inform the hotel that you are attending the convention of Jehovah’s Witnesses.

3. Provide the dates you will stay in the hotel.

4. Be sure that you are receiving the room rate(s) shown on the Recommended Lodging List. Do not accept a higher rate.

5. If rooms are not available, call another hotel on the list.

6. Make your reservation, and ask for a confirmation number.

7. Make your deposit by credit card, check, or money order. Do NOT send cash. If deposit is made by check or money order, be sure to write the confirmation number on the front. Mail within ten days.

8. If you encounter any problems, speak with your congregation secretary.

Please:

◼ Stay only in hotels on the Recommended Lodging List.

◼ Reserve only rooms that you will actually use.

◼ Keep your first reservation.