⁴ Use the Recommended Lodging List to Make Your Reservations: The local Rooming Department has spent the past several months obtaining sufficient hotel rooms for the convention. Your congregation has now received a Recommended Lodging List, which will be posted on the information board after this insert is considered at the Service Meeting. Book study overseers may make a copy of the list for their group only if the congregation has its two-day circuit assembly the week that the convention assignment letter is to be read. Even in such cases, however, copies of the Recommended Lodging List should not be made for individual publishers.

⁵ Using the instructions in the box on page 4, be sure to make your reservations only from the hotels on the current list. Please do not call hotels not on the list and ask if they have a rate for the convention of Jehovah’s Witnesses. In the past, some hotels have said that they had a rate for Jehovah’s Witnesses, even though these hotels were not on the list. The number permitted to occupy a room is indicated on the list under the heading “Adults,” with the maximum usually being four persons, including children. Please adhere to this requirement.

⁶ To guarantee your reservation, you must send a deposit to the hotel for each room reserved within ten days of making the reservation. Otherwise, the hotel can offer your room to someone else. If you send a deposit by check or money order, be sure to write on it your confirmation number.

⁷ If no rooms are available after calling all the hotels on the list or if you have a problem with a hotel, inform your congregation secretary. He should contact your convention’s Rooming Department, using the telephone number at the top of the Recommended Lodging List. Rather than calling a hotel that is not on the list, wait for a revised list to be received for your convention.

⁸ Helping Those With Special Needs: Are there some in your congregation who may need help in attending the convention? The special needs of the elderly, the infirm, or those in full-time service are cared for mainly by their Christian relatives, but elders and others who are aware of the circumstances of such ones can also provide loving assistance.

⁹ The Congregation Service Committee will review all Special Needs Room Requests submitted by publishers. Using the guidelines outlined on the form, the service committee should determine whether each request is a special need that cannot be cared for locally. Such a provision is only for publishers in good standing, along with their well-behaved children. The Rooming Department will contact the congregation secretary if they have any questions regarding a special needs request.

¹⁰ Attending Another Convention: If circumstances require that you attend a convention other than the one to which you are assigned and you need to obtain a hotel room, please see your congregation secretary. He can provide you with the address of the convention headquarters, which is printed on the back of the Special Needs Room Request form. Mail your request to the appropriate address, and include with it a self-addressed, stamped envelope. If there is more than one convention held in the city, be sure your request indicates the dates you wish to attend. The Rooming Department from that city will then send you the most recent Recommended Lodging List for the specified convention.

[Box on page 4]

How to Make Your Hotel Reservation

1. Call hotels during regular business hours, using the telephone numbers on the Recommended Lodging List.

2. Inform the hotel that you are attending the convention of Jehovah’s Witnesses.

3. Provide the dates you will check in and check out of the hotel.

4. Be sure that you are receiving the room rate(s) shown on the Recommended Lodging List. Do not accept a higher rate.

5. If no more rooms are available, call another hotel on the list.

6. Make your reservation, and ask for a confirmation number.

7. Make your deposit by credit card, check, or money order. Never send cash. If deposit is made by check or money order, write the confirmation number on the front. Mail within ten days.

8. If you have any problems, speak with your congregation secretary.

Please:

◼ Stay only in hotels on the Recommended Lodging List.

◼ Reserve only the rooms you will actually use.

◼ Keep your first reservation.