7. (a) How may we proceed with making a hotel reservation? (b) What reminders will assist us in keeping a good reputation with hotel management? (See box “Rooming Instructions.”)

⁷ Making Your Hotel Reservation: The Recommended Lodging List of available hotels will be posted on the information board at the conclusion of your Service Meeting for the week of January 5. Before making your hotel reservation, carefully review the box “Rooming Instructions.” When making your hotel reservation:

◼ Call hotels during daytime business hours using the phone numbers on the list.

◼ Inform the hotel that you are attending the convention of Jehovah’s Witnesses.

◼ Provide the dates you will check in and check out.

◼ If all rooms are booked, call another hotel on the list.

◼ Make your reservation, and request a confirmation number.

◼ Make your deposit within ten days by credit card, check, or money order. If a deposit is made by check or money order, write the confirmation number on the front. Never send cash.

8. How can we assist all to obtain a hotel room at a reasonable rate?

⁸ We realize that some may have their own preference regarding hotels. However, when we use hotels not listed on the Recommended Lodging List or accept a rate higher than what is listed, we undermine the rooming arrangement. Please do not reserve rooms that you do not plan to use or cancel a hotel reservation at the last minute in order to use a different hotel. By cooperating with this arrangement, you will assist everyone to obtain a hotel room at a reasonable rate.​—1 Cor. 10:24.

[Box on page 6]

Rooming Instructions:

◼ Do not make hotel reservations before your Service Meeting the week of January 5, 2009.

◼ Try to make your reservation in the month of January.

◼ Stay only in the hotels on the Recommended Lodging List.

◼ Accept only the rate shown on the list.

◼ Each room should be reserved in the name of the person who will actually occupy it.

◼ Fire regulations require that you not exceed the number of adults that the list allows for each hotel room.

◼ Keep your first reservation.​—Matt. 5:37.

◼ Do not call hotels that are not on the list to ask if they have a rate for our conventions.

◼ If there are no rooms available after calling ALL the hotels listed or if you have a problem with a hotel, inform your congregation secretary. He should communicate with the convention Rooming Department by using the contact information on the Recommended Lodging List.

◼ If you must cancel a reservation, do so as early as possible. Be sure to receive a cancellation number.